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118th MVMA Annual Meeting
Exhibitor Prospectus

February 5-7, 2015
Hilton Minneapolis
Minneapolis, Minnesota

 

Register Online - COMING SOON Exhibit Hall Map
Exhibitor Kit coming
fall 2014
Download 2014 MVMA Exhibitor Registration Form - COMING SOON View 2014 Attendance Numbers

 

The 118th Annual Meeting and convention of the Minnesota Veterinary Medical Association will bring an outstanding program of continuing education and great opportunity for exhibitors to connect with veterinarians, veterinary technicians, hospital staff, and veterinary students.

Features of the meeting include:

  • The convention will be held back at the Hilton Minneapolis Hotel with a $99 room rate with free parking for those staying at the hotel. A map of the exhibit hall can be viewed by following the link above. Exhibits will be open on Thursday, Friday and Saturday, February 5 - 7, 2015.
  • Coffee and refreshments will be provided throughout the day at various locations in the exhibit hall.
  • AGAIN in 2015! - Exhibitors get 2 complimentary lunches per single booth space both Thursday and Friday.
  • AGAIN in 2015 our service contractor will offer a SPECIAL table and chair discount rate.
  • An Exhibitor's Event will be held Friday, February 6th

Please contact the MVMA office at 651-645-7533, or email Kelly at kellya@mvma.org with any questions, suggestions or feedback regarding the convention. Room reservation information for the Hilton will be forthcoming.


NAME OF ASSOCIATION
Minnesota Veterinary Medical Association, 101 Bridgepoint Way, Suite 100, South Saint Paul, Minnesota 55075, 651-645-7533, Fax 651-645-7539, www.mvma.org.

NAMES AND TITLES OF KEY PERSONNEL
Dr. Jennifer Schurrer - CE Committee Chair
Dan Tjornehoj – Executive Director/CEO
Kelly Andrews - Assistant Director
Melanie Dulak - Marketing and Membership
Melissa Timm - Administrative Assistant

2015 CONVENTION DATES
February 5 - February 7, 2015

CONVENTION HOTEL
The convention is being held at the Hilton Minneapolis, 1001 Marquette Avenue South, Minneapolis, MN 55403. (View mapquest). You may book your reservation by calling their toll free number 888-933-5363 or online at Online Hotel Reservations. Rooms are $99 and include complimentary parking for one vehicle per night. Please request the group rate for the MN Veterinary Medical Association or the group code MVM.

EXHIBIT HOURS
Grand Opening - Thursday, February 5th, 12:00 noon
12:00 noon - 5:30 pm, Thursday, February 5
8:00 am - 5:30 pm, Friday, February 6
5:30 pm - 8:00 pm, Exhibitor's Event - Friday, February 6
8:00 am - 2:00 pm, Saturday, February 7

The times listed may change, you will be notified.

EARLY BIRD EXHIBITING COSTS
The cost of exhibits is $1,300 for a single booth, $2,300 for a double booth and $3,400 for a triple booth. Registration will be available soon and you will be notified via email.

EARLY BIRD REGISTRATION AND BOOTH PAYMENT
The MVMA must receive registrations with full payment no later than December 1, 2014. The deadline for the annual meeting program listing is January 2, 2015. The program listing all education sessions and activities scheduled during the convention will be available at registration. Up to two exhibitors who are DVMs and directly employed by exhibiting company/organization may attend education sessions at no additional cost.

No space may be reserved except through the Executive Director of the Association and in accordance with instructions noted in this prospectus. No booth may be subleased except with the consent of the Executive Director.

Mail registrations to: Minnesota Veterinary Medical Association, 101 Bridgepoint Way, Suite 100, South St. Paul, MN, 55075, fax 651-645-7539.

BOOTH DESCRIPTION
Single booths will be standard in-line measuring 8' x 10'. No obstructions to the sides of the booth above the height of 36 inches are permitted. Booth drapes will be royal blue, white & black. The exhibit floors are carpeted. A single booth can be reserved for one company/organization, no sharing of booth space by companies/organizations is allowed. Exhibitors may only have direct employees of their company in the exhibit booth.

ASSIGNMENT OF BOOTHS
Preference will be given to MVMA Supporting members (you also receive a 5-10% discount on booth fee) and to annual meeting sponsors (Call or email kellya@mvma.org to discuss either or click here for Supporting Member information and application). Early registrants will receive priority over late registrants. Booth assignments will be made after December 20, 2014.

EXHIBIT HALL ADMITTANCE/BADGES
Exhibitors must furnish the MVMA with an advance list of all their representatives. Badges will be required to be admitted into the exhibit hall for all convention attendees, including exhibitors. Exhibitors may only have direct employees of their company in the exhibit booth. Manufacturer's Representative exhibit hall day-passes are available for $200.

RELOCATION
The MVMA retains the right to change exhibitor locations for causes beyond the control of the Association or if it becomes advisable in the best judgment of the MVMA's executive director. All such changes will be discussed with the exhibiting company first.

INAPPROPRIATE EXHIBITS
The MVMA reserves the right to deny booth space to any company whose products do not contribute directly to the meeting registrants' medical practice or professional needs.

EXHIBIT REGULATIONS
The MVMA reserves the right to close any exhibit that conducts itself in an objectionable manner or infringes upon the rights and privileges of other exhibitors.

SPACE CANCELLATION
a) if an exhibitor cancels space prior to November 1 the Association will retain 10% of booth fee.

b) if an exhibitor cancels space between November 1 and December 1the Association will retain 50% of the booth fee.

c) if an exhibitor cancels space between December 1 and January 1 the Association will retain 75% of the booth fee.

d) if an exhibitor cancels space after January 1 the Association will retain 100% of the booth fee.


SECURITY
The exhibit hall will be locked at the end of each day by the hotel and around-the-clock security will be employed throughout the convention.

HOSPITALITY SUITES
Exhibiting firms are not permitted to hold hospitality functions.


  

 

Minnesota Veterinary Medical Association
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